Events FAQ

What is included with the venue rental fee?

Included with the venue rental fees are:

  • The venue itself for the duration of time as outlined in the contract
  • One rehearsal or practice run through within 3 days of the event
  • Initial setup of tables and chairs to a provided layout
    • If the tables and chairs are setup as specified and for whatever reason
      it is desired to be changed, it will incur additional charges.
      See “Additional Fees” in the Events FAQ
  • Breakdown and storage of tables and chairs after the event
  • Garbage cans with liners
    • As long as garbage is in the cans properly,
      we will remove it after the event at no charge.
      Cleanup of garbage not in the cans, will incur additional charges.
      See “Additional Fees” in the Events FAQ

Additional Fees? Are there any?

We try to keep all of our fees to a minimum and to have as many included in the Venue Rental Fee as possible. That being said there are situations that additional fees may be assessed.

Additional Fees:

  • Re-Set Fee: $130.00 per reset
    • This fee is applied when the venue is set up correctly to the provided layout and the client decides to change the layout. A Labor Fee will be added as well.
    • If the venue is not set up correctly then we will re-set the venue at no cost to the provided layout.
  • Prohibited Items Special Cleaning Fee: $150.00
    • The use of birdseed is permitted only outside for weddings and receptions. Rice, confetti, glitter, fog machines, pyrotechnics, and sparklers are not permitted inside or outside the facility. The special cleaning fee will be collected to remove traces of any of the above listed items. A Labor Fee will be added as well.
  • Labor Fees: $60.00 per hour, per person (2 people for 1 hour minimum or 1 person for 2 hour minimum)
    • This fee is applied when it is required for our staff to do additional work outside the scope of our agreement such as a Venue Re-Set, Garbage Cleanup, and staff-in-waiting.

Do you have tables & chairs? If so, how many people can you accomodate?

Included with your venue rental fees, we do have tables and chairs available to accommodate up to 200 people. We have on hand:

  • 25 tables that are 60″ diameter rounds
  • 6 tables that are 96″ long by 32″ wide rectangular
  • 200 White wood chairs

Banquet Round Table 60inch 5ft Diameter Round Table Wedding Chair

Catering Policy

As we do not have an in-house kitchen or catering company, we do not require that you use any specific caterer. It is your special day and as such, if you have a favorite restaurant, a friend or family member who caters, you are welcome to invite them to do so. Additionally, you are welcome to go potluck style.

Again, we do not have a commercial kitchen on site. We do have suite guest rooms with a basic apartment style kitchen on-site, based on availability. IMPORTANT: These suites need to be booked in advance to make sure it is available for the day of the event if needed. ***Room Reservation Fees do apply*** Please have your caterer contact us immediately if this is an option they are interested in to discuss details.

Alcohol Policy

We do allow alcohol in the venue space within the confines of these rules: (And rules outlined in the venue contract)

  • NO CONSUMPTION OF ALCOHOL BY PERSONS UNDER AGE 21 or any person who is visibly intoxicated.
  • All alcohol must be served by a Server with a valid Service Permit from the Oregon Liquor Control Commission (“OLCC”). Only the OLCC licensed server(s) can pour the alcohol.
    • This can be a contracted service or an individual
  • At any time, the hotel staff, bar-tending staff, or catering staff can deem alcohol consumption to be excessive and have the authority to close down all alcohol service, and/or evict inebriated guests from the premises.
  • If alcohol is SOLD, it is required that the Client obtain, and show proof of, a temporary liquor license thirty (30) days prior to event date.
  • While alcohol may be consumed in the event space, and guestrooms, OLCC specifically prohibits alcohol consumption in front of the building on Westcliff Dr. – sidewalk, street or in cars.
  • Client and attendees shall indemnify and hold harmless the Vagabond Lodge INC. from all liability, including specifically for improper use of alcohol.

Rental Agencies? What might we need to rent?

There are a couple of great rental agencies in Hood River.

River Hood Rentals – http://riverhoodrentals.com/ – 541-399-2290
Your Rental Center – http://yourpartycenter.com/ – 541-386-2062

What you might need to rent:

  • Dance Floor
    • We require a protective EX Flooring underneath the dance floor to protect the grass
  • Table Cloths
  • Place Settings
  • Tents
  • Archways / Lattice
  • Specialty Decor

What options are there if it rains on the date of my event?

We are an outdoor only venue. Arrangements would need to be made in advance with a rental agency to have backup tenting or coverings.

Is there an indoor space?

We are an outdoor only venue. There are plans to build an indoor banquet hall in the future.