Events FAQ

Included with the venue rental fees are:

• The venue itself for the duration of time as outlined in the contract
• One rehearsal or practice run through within 3 days of the event
• Initial setup of tables and chairs to a provided layout
  • If the tables and chairs are setup as specified and for whatever reason
    it is desired to be changed, it will incur additional charges.
    See “Additional Fees” in the Events FAQ
• Breakdown and storage of tables and chairs after the event
• Garbage cans with liners
  • As long as garbage is in the cans properly,
    we will remove it after the event at no charge.
    Cleanup of garbage not in the cans, will incur additional charges.
    See “Additional Fees” in the Events FAQ

We try to keep all of our fees to a minimum and to have as many included in the Venue Rental Fee as possible. There are situations when  additional fees may be assessed.

Additional Fees:

• Re-Set Fee: $130.00 per reset
  • This fee is applied when the venue is set up correctly to the provided layout and the client decides to change the layout. A Labor Fee will be added as well.
  • If the venue is not set up correctly then we will re-set the venue at no cost to the provided layout.
• Prohibited Items and Cleaning Fee: $150.00
  • The use of birdseed is permitted only outside for weddings and receptions. Rice, confetti, glitter, fog machines, pyrotechnics, and sparklers are not permitted inside or outside the facility. The special cleaning fee will be collected to remove traces of any of the above listed items. A Labor Fee will be added as well.
• Labor Fees: $60.00 per hour/per person (2 people for 1 hour minimum or 1 person for 2 hour minimum)
  • This fee is applied when it is required for our staff to do additional work outside the scope of our agreement such as a Venue Re-Set, Garbage Cleanup, and staff-in-waiting.

Included with your venue rental fees, we do have tables and chairs available to accommodate up to 200 people. We have on hand:

• 25 tables that are 60″ diameter rounds
• 6 tables that are 96″ long by 32″ wide rectangular
• 200 White wood chairs

As we do not have an in-house kitchen or catering company, we do not require that you use any specific caterer. It is your special day and as such, if you have a favorite restaurant, a friend or family member who caters, you are welcome to invite them to do so. Additionally, you are welcome to go potluck style.

We do allow alcohol in the venue space within the confines of these rules: (And rules outlined in the venue contract)

• NO CONSUMPTION OF ALCOHOL BY PERSONS UNDER AGE 21 or any person who is visibly intoxicated.
• All alcohol must be served by a Server with a valid Service Permit from the Oregon Liquor Control Commission (“OLCC”). Only the OLCC licensed server(s) can pour the alcohol.
  • This can be a contracted service or an individual
• At any time, the hotel staff, bar-tending staff, or catering staff can deem alcohol consumption to be excessive and have the authority to close down all alcohol service, and/or evict inebriated guests from the premises.
• If alcohol is SOLD, it is required that the Client obtain, and show proof of, a temporary liquor license thirty (30) days prior to event date.
• While alcohol may be consumed in the event space, and guestrooms, OLCC specifically prohibits alcohol consumption in front of the building on Westcliff Drive. – sidewalk, street or in cars.
• Client and attendees shall indemnify and hold harmless the Westcliff Lodge from all liability, including specifically for improper use of alcohol.

Below are recommend rental companies to help plan your event.

River Hood Rentals – http://riverhoodrentals.com/ – 541-399-2290
Your Rental Center – http://yourpartycenter.com/ – 541-386-2062

West Coast Event Productions – http://www.wcep.com – large tents (Portland, Oregon)

What you might need to rent:

• Dance Floor
  • We require a protective EX Flooring underneath the dance floor to protect the grass
• Table Cloths
• Place Settings
• Tents
• Archways / Lattice
• Specialty Decor

Yes, please contact Angie Pease our Events Coordinator at 541-386-2992 for details.